How to Accept a Job Offer A Step-By-Step Guide for Jobseekers

You have been working hard and actively seeking work. Finally, you’ve succeeded and gotten an offer. Congratulations are in order! But hold it — you don’t want to simply say yes and hop into the job immediately. Knowing how to accept a job offer the right way may help you make a good impression.

What to do before accepting a job offer

1. Take time to consider the job offer

Give yourself time to review the details of the offer. Does it have the compensation and benefits that you asked for? There’s no need to rush into accepting the offer if you want to go over it. If you’re asked about your decision when you receive the offer, you can ask for some time to think about it.

Employers usually agree to wait between one and two business days for your final answer. They’ll also be happy to answer any queries you may have. Explain that you would like to thoroughly review the offer and need time to think things through. Use this period to review the terms so you can ask questions if anything is unclear. For example, you can ask HR to explain your salary breakdown—does it include commissions and allowances?

Having a period to think about the proposal also helps when waiting for another company to make an offer. Even when you already want the job offered, having another company accept you will help you negotiate for better compensation.

2. Negotiate your ideal salary and compensation

After reviewing the job offer, it is time to negotiate the terms. There is no harm in trying to negotiate. After all, recruiters will often anticipate negotiations from potential employees. Ask to speak to the recruiter over the phone or via video call rather than sending an email with your proposed terms. You can say that you have gone over the terms and would like to discuss some of the information personally. Be prepared to explain why you are asking for a negotiation.

(Related: 8 Must-Do’s to Nail the Art of Salary Negotiation )

You may check how your expected salary compares to the industry average using JobStreet’s Explore Salaries feature. When you negotiate for a slightly higher salary or more benefits, you can cite the average salaries of your role. Sharing the benefits you got from your previous company will also be helpful.

If you are asking for additional allowances, it will be helpful to present industry data. Do remember to make your requests realistic. Asking for too much can also turn employers away or cause them to rescind the job offer. After you’ve heard back from the employer regarding your request, don’t try to push back with another negotiation. Once your requests are met, thank them for accommodating it and mention that you will be signing the offer soon. If your requests are declined, still say thank you for being open to the discussion. Then ask for some time to reflect on the offer and if you’ll still take it.

If you decide to decline the offer — whether it’s because you want to wait for other offers to come in or your negotiated terms were not given — be gracious and thank the employer for the time and effort they put into your application. Then, briefly explain why you are declining. You’ll want to inform the recruiter right away so that they can reach out to other candidates.

(Read more: How to Say No to a Job Offer: This Email Template Makes Declining Easier )

How do you accept a job offer?

If you decide to take the new job, respond as soon as possible. Show gratitude for the offer and be clear that you are accepting the job. Restate the details to be sure that you have your bases covered. Align expectations and get them in writing, especially if the new terms or offer was made via phone or video call. Don’t forget to proofread your acceptance letter before sending it!

Make sure to confirm the following details:

• Start date. When will you begin working with them?
• Office schedule. Will you be working remotely, on-site, or in a hybrid work arrangement?
• Dress code. What is the preferred attire if reporting to work?
• Office equipment. Will you be given a company-issued laptop?
• Pre-employment requirements. Are there any documents you need to submit or action steps that you need to complete before your first day?

Not sure what to say when accepting a job offer? Take note of the following points when writing your acceptance letter:

1. Say thank you

This is the best way to begin your response. Thank the recruiter and state the position you’re taking at the company.

2. Accept the job

This is a clear statement where you tell them that you will be working for them.

1. State the negotiated terms. If you did negotiate terms and they were given, mention the details here, such as a higher salary, more vacation days, or meal allowances. This is also your paper trail if the new terms were discussed in a call.
2. Tell them your starting date. This is important so the team you’ll be working with can anticipate when you’ll be joining them.
3. Show your excitement. Don’t forget to tell your new employer that you’re looking forward to working with them!

What do you say when you accept a job?

Here’s a template you can follow, so you know how to accept a job offer via email. You can create a new email thread or reply directly to the email sent with the final job offer. Keep it short while highlighting everything you need to say.

What to do after accepting a job

Now that you’re getting ready to start this new opportunity, what comes next? It is best to speak with HR to know what you need to do before your first day. Usually, you will need to take care of the following:

• • Onboarding documents. These are documents you need to sign, such as offer letters, employment contracts, health insurance and benefit documents, and information forms.
  • Payroll accounts. You may need to set up your payroll account in a specific bank.

• Training materials. Companies may require you to review SOPs before your first day.

• Background checks. A company may need to review your work history and financial records. Medical exams are also usually conducted.

• Orientation. If the company has an orientation for new employees, don’t forget to plot it in your calendar.

(Read more: 5 Things You Should Know About Pre-Employment Credit Checks )

Taking on a new career opportunity is sure to be an exciting time for you. Knowing how to accept a job offer not only shows your future employer your excitement but also empowers you to negotiate for the offer that you think is best for you.

Accept job offers the right way and #SEEKBetter work now! Update your profile at JobStreet and be connected to the many jobs waiting for you.

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